Tuition Appeal Procedure

Tuition Appeals

Students may request a Tuition Appeal due to extenuating circumstances that occur during an academic term that prevented the student from successfully completing the course. Appeals may only be filed once per academic term and cannot be filed consecutively.

The deadline to submit a tuition appeal is:
Semester	Deadline
Summer 2024 (S23/24):	November 22, 2024
Fall 2024 (F24/25):	March 18, 2025
Winter 2025 (W24/25):	August 2, 2025
Summer 2025 (S24/25):	November 21, 2025

A tuition appeal is only considered for courses in which the student withdrew. You must drop or withdraw from your classes first before a tuition appeal is reviewed. Examples of extenuating circumstances include but are not limited to military deployment, a change in employment, extended illness of the student or immediate family member, a death in the immediate family, etc. All appeals must have supporting documentation.

Tuition appeal approvals may have significant academic and financial impacts, including impacting your financial aid award for the term. Students who utilized book advances or received refunds may need to repay these amounts. You are encouraged to discuss your decision to submit an appeal with your academic advisor and, if applicable, Financial Aid staff, Veteran Services staff and Athletics staff. Please note that meeting with these offices does not constitute an automatic approval of your tuition appeal.

Completed appeals, including supporting documentation, must be received within 90 days of the end of the semester/session for which the student is submitting the appeal. Appeals that are not considered complete will not be reviewed by the Tuition Appeals Committee. Appeals that are submitted after the posted deadline will be denied.

Guidelines

When you request a tuition appeal, you are requesting Mott Community College to remove the listed courses from your transcript and adjust tuition and fees. Appeal approval does not guarantee that you will not owe the college money. You may owe bookstore charges, unearned Financial Aid or other charges not associated with tuition. Filing an appeal does not relieve your current financial obligation to MCC.

Appeals will not be reviewed by the committee if:
- The student account is in collections
- The student account has been written off
- The student account has been reviewed by another office/committee on campus (e.g. Title IX)
- Your issue is related to an academic complaint
- Your issue is related to a grade
- You fail to drop your classes within the add/drop period outlined in the class schedule
- You did not attend the course(s)
- It has been over 90 days from the last day of the term in which the course(s) was/were dropped

How do I file an appeal?

There are two ways to fill out a tuition appeal.

The first option is to fill out this Tuition Appeal Form and you must submit all supporting documentation when filling out the tuition appeal form. APPEALS WILL NOT BE REVIEWED WITHOUT SUPPORTING DOCUMENTATION.
The second option is to download and fill out this Tuition Appeal Form (pdf version) of the form and fax (810) 232-9503 or mail it along with your supporting documentation to Mott Community College, Tuition Appeals Committee, Student Success Services Office, 1401 E. Court Street, Flint, MI 48503.

Tuition Appeals Process:

The student must formally withdraw (drop) courses before submitting an appeal for the applicable term.
The student must complete a tuition appeal form, accompanied by supporting documentation. Include any appropriate documentation which supports the reason for the request (see chart below for minimum required documentation). Incomplete appeals will cause delay of the review process. Upon review, the committee may request further documentation.
Appeals must be submitted no later than 90 calendar days after the end of the term in which the charges were incurred. Supporting documentation is required for all appeals.
The Tuition Appeals Committee will review the appeal and the student will be notified via their Mott email within 30 calendar days of the committee’s decision.

Extenuating Circumstances and Minimum Required Documentation:

For the purpose of the tuition appeal process, extenuating circumstance is defined as a one-time occurrence that was outside of the student’s control.

Extenuating Circumstances and Minimum Required Documentation Considered by the Tuition Appeals Committee:
Qualifying Circumstance	Minimum Required Documentation (All information submitted is strictly confidential)
Recent medical condition (unanticipated medical condition that occurred during the eligible semester) For medical withdrawals, the documentation must state that you were unable to complete the semester due to your medical condition and/or treatment.	Dated letter on letterhead signed by the attending physician from your withdrawal term containing the nature of your illness/injury, date of onset, dates of hospitalization/physician appointments, severity and your inability to attend school due to the condition.
Physical or mental illness For medical withdrawals, the documentation must state that you were unable to complete the semester due to your medical condition and/or treatment.	Dated letter on letterhead signed by the attending physician from your withdrawal term containing the nature of your illness/injury, date of onset, dates of hospitalization/physician appointments, severity and your inability to attend school due to the condition.
Immediate family emergency (i.e death or illness) Immediate is defined as follows: parents; spouse; children (by blood, adoption or marriage); siblings; legal guardian. Documentation of relationships is required.	For death in the family: death certificate or obituary notice naming the student in the obituary in cases of death or A letter from a funeral director verifying the date of the death and any services or For deaths occurring outside of the United States, travel documents that coincide with travel related to the death, along with A, B or C as listed above. For immediate family member illness: Dated letter on letterhead signed by the attending physician containing the dates of occurrence, nature and severity of your relative’s illness/injury and a statement that the student served as a caregiver during the illness.
Change in Employment Employment changes will only be considered for the semester for which the appeal is filed.	Letter from your employer noting the prior schedule and the new schedule and the date the change became effective or A letter from a former employer noting the date of termination or A letter from a new employer noting the date of hire and the required work schedule
Emergency Housing Situation Housing changes will only be considered for the semester for which the appeal is filed.	Letter from social service agency, clergy or emergency shelter agency or Eviction notice with dates of eviction or Letter from former landlord indicating loss of housing
Military Orders	Military orders including the date of enlistment and any dates of training or active duty
Other Documentation the Tuition Appeals Committee May Request Additional documentation may be requested based on the specific situation.	Police, fire or insurance reports Court documents Letter from social service agency indicating that the student’s course work could not be completed Insurance documents verifying dates of emergencies Letter from an attorney verifying circumstances and inability to complete the semester Other documentation as requested.

Appeals may be denied if supporting documentation is not submitted.

Supporting documentation: All documentation must be prepared on letterhead, signed and dated. All documentation must demonstrate that you were unable to complete the semester due to your particular issue.

Supporting documentation is required for all appeals. Appeals without supporting documentation will be automatically denied. Failure to submit documentation will result in the closing of your appeal.

All documentation is subject to verification. Any submission of false documentation is a violation of the Mott Community College Student Code of Conduct and could result in disciplinary action.

Examples of Non-Qualifying Events:

General lack of planning to pay for college or lack of being eligible for financial aid does not constitute a recent unanticipated hardship
The student’s failure to withdraw before the College’s published withdrawal/refund period
Never having attended a course for which the student registered without an official drop/withdrawal
The student’s failure to check their MCC email related to registration and/or other important dates and information
Lack of access to a computer or other necessary technology and/or course materials which the student knew or reasonably could have known prior to the start of classes
Not needing a specific course to fulfill a degree or transfer requirement
Chronic medical issues which the student knew or reasonably could have known would impact their ability to complete the semester
Misinterpretation or lack of knowledge of College policies/procedures
Personal misjudgments or irresponsibility involving:
- Transportation
- Availability of finances
- Time management
- Academic ability
Dissatisfaction with instructor, course content, delivery of instruction, academic progress
Poor academic performance
Missing a deadline
Change of major

Your request will be reviewed and a decision will be made within 30 calendar days of submission.

Appeals may only be filed once per academic term and cannot be filed consecutively.

Gentle Reminders:

Failure to provide adequate documentation at the time of submission may result in denial of your appeal.
In addition to providing supporting documentation, you must provide your own explanation as to why you are requesting a Tuition Appeal. Please be thorough.
You must list the course(s) you are appealing.
Courses must be dropped except for the most extenuating of circumstances.
All appeals must be signed and dated. A signed application shall act as a student's release of information and consent to review academic, financial aid, registration, medical documentation and other records that are related to the appeal.

Frequently Asked Questions

What If I pay for my classes using Financial Aid?

Students receiving any type of Financial Aid, including loans, grants and scholarships, should be aware that their account will be reviewed to determine how much financial aid they have earned. Rules and regulations governing Federal Financial Aid programs cannot be waived through a tuition appeal or under any other circumstances.

What kind of supporting documentation do I need to provide with my appeal?

How long will it take for my appeal to be processed?

The average time for an appeal to be reviewed and processed varies, however most appeals are received, reviewed and processed within 30 calendar days.

Why is it taking longer than 30 days to process my appeal?

Appeals that do not have supporting documentation or that are incomplete take longer to process. All appeals must have supporting documentation and must include all of the information requested on the form.

Further questions regarding your appeal may be directed to [email protected]

How often does the Tuition Appeals Committee meet?

The committee is scheduled to meet once per week. Please keep in mind that this schedule may vary during weeks with holidays, weather emergencies, or large scale college events.

Why haven’t I heard anything about my tuition appeal?

All communication regarding tuition appeals will be sent to your Mott email address. Questions regarding your appeal may be directed to [email protected]. Please include your name, your student ID# and the term of your appeal.

What is the difference between a tuition appeal and an SAP Appeal for Financial Aid?

An approved Tuition Appeal removes courses from your transcript and tuition charges from your account when applicable.

An approved SAP Appeal re-establishes your eligibility to receive Financial Aid funding. It does not adjust your transcript or any charged tuition. For more information please visit Satisfactory Academic Progress - Appeal Process or speak with Financial Aid.