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Satisfactory Academic Progress

Federal financial aid regulations require all students to meet Satisfactory Academic Progress (SAP) standards in order to receive federal financial aid as well as many State and Mott Community College (MCC) assistance programs. The intent of this policy is to ensure that students are making measurable progress toward the completion of a degree in a reasonable period of time.

Failure to meet SAP standards will result in the cancellation of all aid programs requiring SAP until the student is meeting SAP on his or her own or has successfully appealed for reinstatement based on extenuating circumstances (see "SAP Appeal Process").

SAP calculations are based on a student's entire academic record, including transfer credits that count toward their MCC program of study, remedial coursework, enrollment periods for which the student did not receive aid, and enrollment periods for which the student did receive aid. Credits excluded in "Fresh Start" are included in SAP calculations.

SAP is calculated based on three measures:

  • Grade Point Average (GPA)
  • Pace (also known as "Completion Rate")
  • Maximum Timeframe

Measures

Grade Point Average (GPA)

Students must maintain an overall GPA of 2.0 or higher in credit hours attempted at MCC.

Attempted credit hours for the GPA measure include:

  • All courses where numerical grades are earned, whether passing or non-passing.
    • Grades of N and NS are assigned a 0.00 in the SAP GPA calculation.
  • If a student repeats a course, the higher grade replaces the lower grade in the GPA calculation.
  • Developmental courses are counted either as letter grade or as credit/no credit (S/U). Numerical grades earned for these courses are included in the SAP GPA calculation.

The GPA from transfer courses are not included in the GPA standard at MCC.

Pace

Students must earn passing grades in a minimum of 67% of all credit hours attempted.

Attempted credit hours for the Pace measure include:

  • Transfer credits that apply toward the MCC program of study.
  • Credits taken in pursuit of a different program of study at MCC.
  • Classes with passing grades of 0.5 or higher.
  • All credits taken in all developmental courses.
  • Classes with non-passing grades of I, W, U, N, and 0.0.
  • If a student repeats a course, all credits are included as attempted in the Pace calculation.
  • All credits financed by the student or other aid sources.
    • Example:

      A first time student is enrolled in 12 credits in the Fall semester (4 courses at 3 credit hours each). Grades of 4.0, 3.0, W, and 0.0 are earned. This student has successfully completed 50% of the credits attempted and earned a GPA of 2.3. The student has not met the 67% Pace requirement.

Transfer credits that do not count toward the MCC program of study do not count toward the Pace standard at MCC.

Maximum Timeframe

Students must complete their program within 150% of the credit hours required for their program.

Attempted credit hours for the Maximum Timeframe standard include:

  • Transfer credits that apply toward the MCC program of study.
  • Credits taken in pursuit of a different program of study at MCC.
  • Classes with passing grades of 0.5 or higher.
  • All credits taken in all developmental courses.
  • Classes with non-passing grades of I, W, U, N, and 0.0.
  • If a student repeats a course, all credits are included as attempted in the Maximum Timeframe calculation.
  • All credits financed by the student or other aid sources.
    • Example:

      A student is enrolled in a program that requires 62 credit hours to complete.  Students may attempt a maximum of 93 credit hours in pursuit of this degree (62 credit hours x 150% = 93 credit hours).

SAP Review and Statuses

SAP is calculated at the end of each enrollment period (semester/term). Students who violate SAP standards will be notified via U.S. mail. The notification will state the student's calculation results for each measure reviewed: GPA, Pace, and Maximum Timeframe. SAP statuses can also be viewed on My Backpack.

Financial Aid Warning

Students that fail to maintain the GPA and Pace measures of SAP will be placed on Financial Aid Warning for their following period of enrollment (semester/term). Students must meet SAP standards at the end of their Warning period.

Students that are at 130% of the Maximum Timeframe measure will also be placed on Warning.

Students can receive financial aid during their Warning semester.

Financial Aid Suspension

Students that fail to maintain the GPA and Pace measures of SAP at the end of the Warning period will be placed on Financial Aid Suspension. Students that were on Warning for Maximum Time Frame and fail to complete their program of study during the Warning period will be placed on Suspension.

Students that fail to meet the Maximum Timeframe measure will be placed on Suspension, even if they were not previously placed on Warning.

Students on Suspension are not eligible to receive financial aid.

Students have the right to appeal their Financial Aid Suspension. See Appeal Process below.

Financial Aid Success Plan

Students with approved appeals will be placed on Financial Aid Success Plan and must meet the requirements set in the Academic Plan established with their Advisor or Counselor. Students can receive financial aid while on Financial Aid Success Plan.

If a student fails to meet the requirements established in their Academic Plan, they will be placed on Financial Aid Suspension.  Students on Suspension are not eligible to receive financial aid.

Reinstatement of Financial Aid

Students will be removed from Financial Aid Suspension through one of the following:

  • Once all SAP requirements are met.
  • An appeal is approved and the student is placed on Financial Aid Success Plan.
  • SAP requirements are met as a result of a grade change. Students must notify the Financial Aid Office and request a reevaluation of their eligibility after the grade change appears on the transcript.

Appeal Process

You have the right to appeal if your aid has been suspended due to not meeting SAP standards. To do so, complete an SAP Appeal Form, a typed statement that explains your extenuating circumstance, and attach your Success Plan that was developed by your advisor. You must also include copies of documents that support your appeal. The appeal should be submitted to the Financial Aid Office.

Your statement must clearly identify 1) why you did not make satisfactory academic progress, and 2) the actions you will take (or have taken) to help you meet the standards of satisfactory academic progress.

The following extenuating circumstances will be considered for approval:

  • Death of a relative
  • Injury, illness, or other health related issue
  • Withdrawal due to military service
  • Other special circumstance

Staff in the Writing Center in Room 2031 of the Curtice-Mott Center are available to help you draft a quality appeal.

Please remember to attach supporting documentation for your extenuating circumstance to your appeal statement.

Appeals will be reviewed and determinations will be emailed to your MCC email address. During the appeal process, you must be prepared to pay for all tuition and fees with personal funds while awaiting a determination.

If your appeal is approved:

  • You will be notified by email and a letter of approval will be sent to your address on file. The letter will include the conditions listed in your Success Plan.
  • Financial aid will be awarded based on your financial aid eligibility.  There are many steps in the Financial Aid process. You are responsible for ensuring that each step is completed.
  • Your financial aid will be adjusted to cover only the approved classes in your Academic Plan.
  • Financial aid for future semesters will be processed once current semester grades have been posted and the Financial Aid Office is able to confirm that you are registered for only approved courses.
  • The Financial Aid Office can only disburse loans for semesters for which you are enrolled in at least 6 approved credits.
  • Approval of an appeal does not override Federal limits on loans or Pell lifetime award limits.

If you fail to meet the criteria listed above, you will have violated your Success Plan and will not be eligible to receive future financial aid. You also violate your Success Plan if you register for a class outside the list of approved courses and are not prepared to pay for them out of pocket. Violation of your Success Plan makes you ineligible for future financial aid.

If your appeal is denied:

  • You will be notified through your mcc.edu email address.
  • You will be ineligible to receive aid until you reestablish eligibility by meeting all SAP standards.
  • You may continue attending by paying for your education through personal funds or private educational loans.
May 23, 2017
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